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Located in Memphis, Tennessee, Kappa Delta’s National Headquarters is operated by an executive director and a professional staff numbering over 40. We work together with volunteers to carry out the mission of the organization. Join our team as we build confidence and inspire action in women of all ages.

Kappa Delta Sorority believes that all persons are entitled to equal employment opportunities and does not discriminate against its employees or applicants because of race, color, religion, national origin, sex, sexual orientation, gender identity, protected veteran status or disability.

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Title: Office Coordinator
Date: July 2019
Supervisor: Associate Director of Sorority Services                      
Status
: Full-Time Exempt

JOB SUMMARY: The office coordinator provides administrative support to the National Headquarters staff and manages all aspects of the headquarters front and back office. This position will coordinate all staff responsibilities for front office, building, common areas and vendor services.

Essential duties or functions:

Office Management

  • Answer incoming phone calls during business hours
  • Adjust phone lines and outgoing messages as needed
  • Listen to voicemails in the general mailbox and forward to appropriate staff
  • Respond to general inbox emails and forward them to appropriate staff contact
  • Accept deliveries and distribute mail to staff
  • Provide hospitality support and coordination
  • Coordinate weekly staff meeting agenda and distribute minutes
  • Maintain conference call calendar
  • Maintain staff directory listing, emergency contact list and phone directory
  • Ensure office equipment is in working order and schedule maintenance and repairs
  • Add and edit events on the National Headquarters master calendar
  • Track office and shipping supplies inventory and order more when necessary
  • Maintain postage levels, purchase postage and provide monthly postage totals to Finance Department
  • Monitor return postage for The Angelos and report results to the finance department
  • Complete check request forms for the department and associate director of Sorority Services
  • Input bonus time into Replicon from staff spreadsheet
  • Compile and update staff on-boarding procedures and on-board new employees with general office procedures and paperwork
  • Manage protocol related to leadership life events and chapter situations
  • Assist the executive director with human resources needs
  • Manage executive director travel arrangements and related documents
  • Review office procedures and implement improvements
  • Complete special projects as assigned by the associate director of Sorority Services
  • Maintain a professional demeanor at all times

Member Services

  • Forward alumnae life event notices to the senior alumnae manager and assist with the process as requested
  • Input alumnae committee updates into iMIS database
  • Process Ever Loyal pin orders
  • Process orders for alumnae milestone certificates
  • Respond to requests for copies of The Angelos

Inter-Departmental Support

  • Assemble and mail probation and resignation letters for Chapter Services Department
  • Input credit card entries into authorize.net for the Kappa Delta Foundation
  • Send incoming calls and requests for assistance with recommendations, legacies or other recruitment-related inquiries directly to the appropriate chapter membership specialist
  • Forward mail to remote employees and National Council members every Friday
  • Assist with projects, mailings and copying as requested by other departments and approved by the associate director of Sorority Services.

Building Management

  • Schedule headquarters building use with staff, guests and vendors
  • Monitor the cleaning crew’s adherence to the contract and submit inadequacies and suggestions for improvement to the associate director of Sorority Services.
  • Communicate building maintenance requests to the associate director of Sorority Services
  • Review and update the overnight guest building manual as necessary

Job responsibilities and tasks are subject to change based on the needs of the organization and at the direction of the executive director.

Requirements

  • Bachelor’s degree
  • Positive attitude
  • Strong work ethic and individual initiative
  • Ability to assimilate to team-oriented culture with an aptitude for independent work
  • Exceptional organizational skills
  • Ability to assess office needs to streamline processes to increase operational efficiency
  • Excellent communication skills, both oral and written, and strong interpersonal skills
  • Attention to detail and deadlines with the ability to manage competing demands for time
  • Knowledge of standard office administrative practices and procedures
  • Strong computer skills, proficiency in Microsoft Word, Excel, Outlook and PowerPoint
  • Strong writing and editing skills to draft executive correspondence
  • Proficiency in file conversion
  • Ability to learn new technology quickly
  • Experience with database software
  • Strong discretion when handling confidential information
  • Problem-solving, information-gathering and critical-thinking skills
  • Ability to lift up to 40 lbs.
  • Ability to stand/walk for extended periods of time

To Apply:

For consideration, please submit the following:

  • Cover letter detailing your qualifications, why you are interested in the position and your available start date.
  • Resume
  • Completed application for employment

Please email documents to jobs@kappadelta.org and put “Your Name – Office Coordinator” in the email subject line.

Title: Multimedia Manager
Date: January 2019
Supervisor: Director of Communications                       
Status
: Full-Time Exempt

JOB SUMMARY: The multimedia manager works closely with the director of communications and other staff to create educational, promotional and historical content for Kappa Delta Sorority and Foundation using a combination of multimedia and digital forms The position is based at the headquarters office in Memphis, Tennessee, and some travel is required.

Essential duties or functions:

VIDEOGRAPHY

  • Work with director of communications to build and maintain an editorial calendar of long-range and short-range multimedia projects 
  • Execute digital video productions on a wide variety of topics consistent with organizational objectives including: educational, promotional, events, member stories, fundraising, special announcements, etc. 
  • Develop video concepts, capture footage and edit for finished product
  • Plan and conduct video shoots with alumnae and collegiate chapters across the country
  • Maintain video equipment
  • Maintain online video platforms including YouTube and Vimeo accounts
  • Optimize video and multimedia content for SEO; measure performance of all video and multimedia content
  • Transcribe and maintain transcription database of all video interviews  

PHOTOGRAPHY

  • Take headshots of staff and national volunteers for use on the website and other communications 
  • Plan and execute photo shoots at collegiate and alumnae chapters for special campaigns, the magazine, website, newsletters and other national communications
  • Edit and size photos; apply metadata in Adobe Lightroom for all photos; optimize and export for both print and web use 

 MISCELLANEOUS 

  • Assist with the development of marketing campaigns that include multimedia assets
  • Develop and manage the annual budget for multimedia productions
  • Live direct audio visuals at national events for all general sessions
  • Manage the Adobe Creative Cloud software system and annual renewal 
  • Determine best practice for collecting and storing national multimedia and submissions from collegiate and alumnae chapters; develop and implement process 
  • Work with the IT manager to store and archive internal multimedia (photography and video footage)
  • Oversee the maintenance, operation, repair and purchase of production equipment 
  • Additional special projects as assigned

Job responsibilities and tasks are subject to change based on the needs of the organization and at the direction of the supervisor or executive director. 

Requirements

  • 3-5 years of experience
  • Bachelor’s degree in multimedia or related field
  • Expertise in key digital media disciplines/tools with an understanding of integrated media campaigns
  • Positive attitude
  • Strong work ethic
  • Team-oriented professional work style
  • Strong organizational skills
  • Ability to assess office needs
  • Strong communication skills, both oral and written, and strong interpersonal skills
  • Attention to detail and deadlines with the ability to manage competing demands for time
  • Expert knowledge of Adobe Premiere, Lightroom and Photoshop
  • Ability to learn new technology quickly
  • Problem-solving and critical thinking skills
  • Ability to lift up to 40 lbs.
  • Ability to stand/walk for extended periods of time
  • Ability to travel for video/photo shoots and national conferences
  • Understanding of fraternity/sorority organizations a plus
  • Membership in Kappa Delta Sorority not necessary

To Apply:

For consideration, please submit the following:

  • Cover letter detailing your qualifications, why you are interested in the position and your available start date.
  • Resume
  • Three video samples
  • Completed application for employment

Please email documents to jobs@kappadelta.org and put “Your Name – Multimedia Manager” in the email subject line.

Compensation is commensurate with experience.

Title: Graphic Designer
Date: January 2019
Supervisor: Director of Communications                       
Status
: Full-Time Exempt

JOB SUMMARY: The graphic designer works closely with the director of communications and other staff to oversee all design projects — from conception to delivery — for Kappa Delta Sorority and Foundation. She/he manages all design assignments, ensuring all work is produced on time, to budget and to a high standard. She/he collaborates with the rest of the communications department to brainstorm creative communications and develop marketing campaigns. The position is based at the headquarters office in Memphis, Tennessee.

Essential duties or functions:

BRANDING

  • Maintain brand guidelines for the national organization and ensure brand consistency across all print and online materials 
  • Design and order all stationery for headquarters staff and national officers, including letterhead, envelopes, notecards and business cards 
  • Re-design secondary logos, as needed (chapter logos, International Women’s Friendship Month, Confidence Coalition, etc.) 

MAGAZINE

  • Design the quarterly magazine 
  • Work closely with the Angelos editor to make revisions, as needed 
  • Prepare art files for print 
  • Compile and design e-mail newsletter to launch digital edition of magazine 
  • Work with the communications manager to develop marketing plan for digital edition of the magazine; design accompanying graphics for social media 

SOCIAL MEDIA 

  • Design graphics for all social media campaigns, across various social media platforms (Facebook, Instagram, Twitter) 

CONFERENCES/EVENTS 

  • Develop brand identity for all national events 
  • Design all print and online marketing collateral for national events, including signage, programs, handout templates, favors, video graphics, social media, booth materials, PowerPoints, etc. 
  • Assist with A/V on site for national events 

EXTENSION 

  • Assist the director of communications and the director of sorority growth and enhancement with the design of extension applications, presentation handouts and PowerPoints 
  • Design and order printed extension marketing collateral, as needed 
  • Work with senior leadership development consultants to develop budget for PR materials for new chapters; design and order all PR materials. 

FOUNDATION 

  • Work with the foundation team on design projects as needed, including the annual report, impact report, social media campaigns, event signage, etc. 

MISCELLANEOUS 

  • Provide graphics for electronic newsletters, as needed 
  • Assist multimedia manager with graphics for videos 
  • Assist multimedia manager on photo and video shoots as needed 
  • Proactively recommend creative communications for marketing initiatives 
  • Design and update new member manual (Norman Shield) annually 
  • Complete special projects as assigned 

Job responsibilities and tasks are subject to change based on the needs of the organization and at the direction of the supervisor or executive director. 

Requirements

  • 3-5 years of experience
  • Bachelor’s degree in graphic design or related field
  • Expert knowledge of Adobe Creative Suite including Adobe Illustration, InDesign and Photoshop
  • Expertise in key digital media disciplines/tools with an understanding of integrated media campaigns
  • Positive attitude
  • Strong work ethic
  • Team-oriented professional work style
  • Strong organizational skills
  • Ability to assess office needs
  • Strong communication skills, both oral and written, and strong interpersonal skills
  • Attention to detail and deadlines with the ability to manage competing demands for time
  • Ability to learn new technology quickly
  • Problem-solving and critical thinking skills
  • Ability to lift up to 40 lbs.
  • Ability to stand/walk for extended periods of time
  • Ability to travel for national conferences
  • Understanding of fraternity/sorority organizations a plus
  • Membership in Kappa Delta Sorority not necessary

To Apply:

For consideration, please submit the following:

  • Cover letter detailing your qualifications, why you are interested in the position and your available start date.
  • Resume
  • 3-5 design samples
  • Completed application for employment

Please email documents to jobs@kappadelta.org and put “Your Name – Graphic Designer” in the email subject line.

Compensation is commensurate with experience.

Title: Director of Chapter Services
Date: October 2018
Supervisor: Executive Director                      
Status
: Full-Time Exempt

JOB SUMMARY: The director of chapter services leads the chapter services department, which includes collegiate chapter management and development of education, training and philanthropic programming for collegiate members. Responsibilities include training and supervision of the chapter services team and the member development and education manager. The DCS collaborates with the collegiate National Leadership Team (NLT), local chapter advisors and campus-based professionals. The position partners with the general counsel on policy development and implementation of risk prevention and education. The DCS develops and provides staff, collegiate and volunteer training. The position is based fulltime at the headquarters office in Memphis, Tennessee, and reports to the executive director. Remote employment will not be considered.

Essential duties and responsibilities:

  • Collaborate effectively with management team across departments especially the general counsel and directors of communications and housing
  • Provide end-to-end project management support for strategic plan initiatives
  • Hire and train chapter services team
  • Manage department workload, reporting and special projects to ensure completion against timelines
  • Successful track record of problem solving with diplomacy
  • Serve as staff liaison to the national vice president-collegians and national vice president-membership
  • Must have a thorough understanding of all Kappa Delta policies and procedures and interpret appropriately
  • Adhere to chapter management procedures and recommend opportunities to streamline for efficiency and maximum effectiveness
  • Collaborate with general counsel on risk management prevention education for collegians and volunteers
  • Ability to manage multiple crises and serve a lead role on crisis management team
  • Knowledgeable of trends in higher education and sorority life to provide thoughtful recommendations to the leadership
  • Possess an introspective and forward-thinking, progressive approach to the member experience
  • Lead routine updates of department resources including: manuals, policies, procedures, training, Norman Shield and other materials
  • Serve as key contributor to technology platforms related to chapter management and education
  • Develop and manage department budget
  • Ensure organizational compliance with national policies and bylaws
  • Respond to inquiries from campus personnel and parents
  • Provide support as needed for chapter advisory board (CAB) resources
  • Oversee implementation of the Nautilus Development Program, annual chapter evaluation
  • Manage the development and distribution of new-member education and member education programs implemented at every collegiate chapter
  • Research education methods to ensure the educational and leadership programming is up-to-date and relevant to collegiate members
  • Oversee staff liaison with the national offices of Girl Scouts of the USA and Prevent Child Abuse America
  • Recommend strategies and oversee ongoing development of Confidence Coalition platform

National Conference Responsibilities:

  • Assist with planning and staffing events and training as directed
  • Develop curriculum and deliver presentations

Required Travel:

  • Sorority conferences, convention, trainings and interfraternal conferences as budgeted
  • Campus visits as requested by administration or as chapter needs arise

Job responsibilities and tasks are subject to change based on the needs of the organization and at the direction of the executive director. 

Requirements

  • Undergraduate and graduate degrees in the field of education and/or experience working with collegiate students is preferred
  • 8-12 years of related career experience
  • Management experience with proven success in building and motivating a dynamic team
  • Excellent written, oral and interpersonal communication skills including presentation skills
  • Superior project management skills and ability to manage multiple projects simultaneously and meet deadlines
  • Expertise in curriculum development and measurement analysis
  • Exceptional work ethic and professional demeanor with a positive, flexible attitude
  • Proficient in Microsoft Office and adept at learning new software
  • Flexible to travel and manage crises after hours as needs arise
  • Experience working with or in volunteer-driven organizations preferred
  • Kappa Delta membership and volunteer experience is beneficial

To Apply:

For consideration, please submit the following:

  • Cover letter detailing your qualifications, why you are interested in the position and your available start date.
  • Resume
  • Completed application for employment

Please email documents to jobs@kappadelta.org and put “Your Name – Director of Chapter Services” in the email subject line.

Title: Accounting Specialist
Date: June 2019
Supervisor: Manager of Accounting                    
Status
: Full-Time Exempt

JOB SUMMARY: The accounting specialist will provide support for all of the subsidiaries of the organization including Kappa Delta Sorority, Kappa Delta Foundation, and our housing subsidiary, Kappa Delta Housing, LLC. Primary responsibilities include participation in month end closing and financial statement preparation, the forecasting/ budgeting process, and special projects as assigned.  The position will also assist with general accounting duties as assigned, such as accounts payable, accounts receivable, cash receipts, and billing. The position will also provide support for the finance related needs of our local chapters, including preparation of various reports and metrics, monitoring compliance by chapters of finance policies and procedures, assistance with year-end closing procedures, and fielding inquiries from chapter finance officers and volunteers.  The specialist is expected to become proficient in the accounting software used by sorority’s chapters and house corporations.

Essential duties include:

  • Maintain general ledger accounts, prepare and post monthly journal entries
  • Assist with the monthly financial statements and forecast
  • Assist with the annual budget process and monthly departmental budget-variance analysis
  • Perform general accounting duties as assigned, such as managing accounts payable and processing checks, cash receipts, and billing,
  • Perform monthly G/L account reconciliations and month-end close activities
  • Prepare various analyses and financial reports as assigned
  • Assist with annual audit preparation and other accounting functions/projects as needed
  • Become proficient in the chapter and house corporation’s accounting software and provide assistance to the chapter finance officers and volunteers as necessary

Job responsibilities and tasks are subject to change based on the needs of the organization and at the discretion of the executive director.

Requirements:

  • Bachelor’s degree in accounting, business, or a related field; zero to three years’ experience
  • Experience with QuickBooks preferred but not required
  • Proficient in office technology, intermediate excel skills
  • Thorough understanding of accounting terminology and fundamentals
  • Exceptional written and verbal communication skills enabling effective communication with all levels of management
  • Analytical skills and problem-solving in a fast-paced environment
  • Strong organizational skills to multitask and work independently in detail-oriented environment
  • Team-oriented professional
  • Member of Kappa Delta Sorority a plus

To Apply:

For consideration, please submit the following:

  • Cover letter detailing your qualifications, why you are interested in the position and your available start date.
  • Resume
  • Completed application for employment

Please email documents to jobs@kappadelta.org and put “Your Name – Accounting Specialist” in the email subject line.

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