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Kappa Delta’s National Headquarters is operated by an executive director and a professional staff numbering over 30. We work together with volunteers to carry out the mission of the organization. Staff offers support and guidance to our collegiate and alumnae chapters, develops programming, maintains the financial records of the business, plans national events, raises funds for grants and scholarships and more. Join our team as we build confidence and inspire action in women of all ages.

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Title: Chapter Services Coordinator
Date: Accept year-round
Supervisor: Associate Director of Chapter Services                      
Status
: Full-Time Exempt

JOB SUMMARY: As part of the dynamic Chapter Services team, the CSC is responsible for the day-to-day operations and supervision of about 30 collegiate chapters including specifically working with chapter presidents and chapter advisory boards. The CSC works with division leadership teams, chapter and Greek/university advisors and will also have chapter educational programming and department responsibilities.

The chapter services coordinator is a position that works out of Kappa Delta Sorority National Headquarters in Memphis, Tennessee.   The position requires flexibility as the schedule requires travel for chapter visits and as needs arise and national representation is requested. She works directly with chapter operations and the training of the leadership development consultants.  This individual should be able to work collectively as a team within the chapter services department.  The chapter services coordinator must have strong interpersonal skills and understand chapter management procedures.  The CSC must have a flexible schedule as this position requires occasional travel and occasional extended hours outside of regular business hours. Proficiency in regular business software like Microsoft Word and Excel is needed as well as email, social networking and texting technologies.  The CSC will report to the chapter services manager and work closely with the executive director, national vice president-collegians and national leadership team volunteers.

Requirements:

  • An undergraduate degree
  • Excellent written, oral and interpersonal communication skills are needed as are good presentation and training/teaching skills.
  • Experience in public speaking
  • Good time management skills

Chapter supervision:

  • Cultivate superior campus prestige by stressing leadership, academic excellence and participation in a variety of campus activities
  • Coordinate efforts with the divisional national leadership teams and the national vice president-collegians
  • Assist chapter advisory board with any questions and issues that arise
  • Create and maintain positive and productive relationship with chapter officers and advise them on proper procedure and policy
  • Compile chapter delinquencies in designated areas
  • Maintain chapter member and chapter officer records
  • Communicate weekly (or more often if necessary) with chapter officers regarding chapter status
  • Handle situations according to our policies and procedures while fact finding when situations arise
  • Respond to inquiries from campus personnel
  • Provide reports on chapters to the NLT and NC as needed and in accordance with set deadlines
  • Give special permissions for the following:
  • Hold an election to fill a vacancy in the chapter council
  • Elect someone not from the current council as president
  • Repledge a woman who failed to fulfill all requirements for initiation during her first new member period
  • Change the scheduling of Second or Third Degree from the requirements of the new member education program
  • Set scholastic requirements for pledging lower than the national requirements
  • To choose not to affiliate a transfer member
  • To hold a chapter overnight retreat
  • To allow a council member to live out of the chapter facility
  • Monitor chapter operations and information through the receipt of chapter reports through the Nautilus Network
  • Must have a thorough understanding of all Kappa Delta policies and procedures

Chapter Grades/Awards:

  • Compile, copy and distribute annual chapter grades
  • Compile and collate national officer annual reports
  • Complete any tasks designated by the executive director

National Conferences:

  • Assist with planning and implementation of special events and programming as directed
  • Presentations and coordination as needed
  • Serve as on-site staff

Required travel:

  • Convention (late June)
  • NCTA (February)
  • Chapter and conference travel as determined by the executive director (throughout year)
  • Campus visits as requested by administration or as chapter needs arise

Please note: Job responsibilities and tasks are subject to change based on the needs of the organization and at the discretion of the supervisor or executive director.

To Apply:

For consideration, please submit both of the following:

  • Cover letter detailing your qualifications, why you are interested in the position and your available start date.
  • Resume

Please email documents to jobs@kappadelta.org and put “Your Name – CSC Position” in the email subject line.

We are always accepting applications for this position. Compensation is commensurate with experience.

Title: Chapter Finance Coordinator
Supervisor: Director of Finance
Status: Full-Time Exempt

JOB SUMMARY: As part of the finance team, the chapter finance coordinator (CFC) is responsible for overseeing finances for Kappa Delta chapters, which would include developing communications and training materials, responding to inquiries, and coordinating various chapter related finance activities and projects. In this role the CFC will work specifically with the vice president-finance and chapter advisory board-finance positions of various chapters. The CFC will also work with Kappa Delta’s preferred chapter accounting vendor and assist chapters with questions relating to the accounting software. The CFC will also assist the finance department in general accounting duties and participate in the month end close process. The CFC will report to the Director of Finance and work closely with the executive director, national vice president-finance, national leadership team volunteers and other members of the finance team.

The CFC is a position based at Kappa Delta Sorority National Headquarters in Memphis, Tennessee. The position requires sound decision making and judgment according to policies, procedures and financial best practices. The position requires team collaboration within the finance department and project management. The CFC should demonstrate the ability to take initiative as well as direction on projects assigned and provide excellent customer service. Must be proficient in MS Office especially Excel, Word, Outlook and quickly learn database, billing and time management software programs. The CFC must have a flexible schedule as this position requires occasional extended hours outside of regular business hours.

Job Responsibilities:

  • Develop communications and training materials for chapter officers, volunteers, and leadership development consultants (LDC’s).
  • Respond to inquiries from chapter officers and volunteers concerning chapter finances
  • Complete various accounting department projects on an as needed basis
  • Work with national Kappa Delta’s preferred chapter accounting vendor on a regular basis and assist chapters with questions or projects relating to the accounting software
  • Coordinate chapter support with the division national leadership teams and the national vice president-finance
  • Assist and train chapter advisory board-finance with any questions and issues that arise
  • Assist with training and development of LDC’s in finance related areas.
  • Create and maintain positive and productive relationship with chapter officers and advise them on proper financial procedure and policy
  • Provide assistance to new chapters including establishing and enforcing a budget and dues structure, and training new vice president -finance appointees to fulfill their required job responsibilities.
  • Assist the finance department in general accounting duties such as accounts payable, accounts receivable, cash receipts and billing
  • Assist in the month end close process
  • Provide reports on chapters to the NLT and NC as needed and in accordance with set deadlines
  • Must have a thorough understanding of Kappa Delta policies and procedures
  • Problem solve on a multitude of daily questions and situations.

National Conferences:

  • Assist with planning and implementation of programming as directed
  • Coordinate and present finance-related material as needed
  • Serve as on-site staff event support
  • Required travel to Convention (late June of odd years)
  • Required travel to the National Collegiate Training Academy (NCTA) (February of even years)

Requirements:

  • Bachelor’s degree required; business, finance, accounting, or a related field is preferred
  • Excellent written, verbal and interpersonal communication skills
  • Superior time management skills
  • Excellent interpersonal/relationship-building skills
  • Excellent critical thinking and decision-making abilities
  • Strong presentation, public speaking and training skills
  • Excellent computer skills including experience with Microsoft products
  • Membership in Kappa Delta or experience with chapter accounting software is a plus

To Apply:

For consideration, please submit both of the following:

  • Cover letter detailing your qualifications, why you are interested in the position and your available start date.
  • Resume

Please email documents to jobs@kappadelta.org and put “Your Name – Chapter Finance Coordinator” in the email subject line.

Please note: Job responsibilities and tasks are subject to change based on the needs of the organization and at the discretion of the supervisor or executive director.

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